Job description for Finance and Administration Manager at Yasa Karsa Insani
Yayasan Yasa Karsa Insani is a non-profit organization, that has spent nearly a decade, serving as trusted technical partners in Indonesia’s tuberculosis (TB) response. We lead evidence generation, innovation, and system strengthening to support National TB Programme. Our transformation into Yasa Karsa Insani (YKI) reflects our strengthened commitment to advancing equitable, evidence-based and sustainable health solutions across Indonesia.
Our VISION is A healthy, resilient, and self-reliant Indonesia where every family thrives through equitable access to quality health systems, education, and innovation.
Our MISSION is:
• To enhance access to comprehensive and equitable health services for Indonesian families by strengthening provider capacity and system readiness, with a focus on vulnerable and underserved groups.
• To advance health literacy and behaviour change through community engagement and inclusive education.
• To foster strategic partnerships with government, private sector, and civil society that expand reach and maximise collective impact.
• To promote family and community empowerment as the foundation for public health resilience and long-term well-being.
• To generate and apply research and innovation that inform policies, guide practice, and accelerate progress towards national health goals.
Currently, Yayasan Yasa Karsa Insani is looking for a: Finance & Administration Manager
Duty Station: DKI Jakarta, Indonesia
The Finance & Administration Manager will play a key role in overseeing the operational finance, accounting, and administrative functions, ensuring transparency, accountability, and compliance with internal policies and donor regulations. This role will contribute to the efficient management of finances and resources across organization’s projects, working closely with project teams to ensure that financial operations align with the organization’s strategic goals and donor requirements. The successful candidate will have a strong background in financial management, excellent leadership skills, and experience in NGO financial operations.
Key Responsibilities:
1. Finance and Project Controlling
• Ensure alignment between donor policies and organization’s Finance Manual in all finance and accounting practices.
• Conduct monthly financial analysis, reviewing balance sheets and income statements, and providing detailed feedback on financial performance.
• Monitor project budgets to identify variances and take corrective actions to prevent overspending and ensure optimal resource utilization.
• Provide support to budget holders for budget adjustments during forecasting periods.
2. Financial Reporting & Accounting Systems
• Ensure proper transaction recording, assigning correct account and budget codes in compliance with organization and donor regulations.
• Supervise the accurate recording of financial transactions in both organization’s accounting system and the donor’s financial system.
• Generate and distribute clear, accurate, and up-to-date financial reports (including Budget vs. Actual reports) to budget holders, project leaders, and senior management, with supporting documentation.
• Manage monthly book closure activities, ensuring compliance with both organization and donor requirements.
• Implement effective internal controls to safeguard the organization’s financial assets.
3. Financial Management & Operations
• Supervise the quality of supporting documents, such as receipts, signed contracts, purchase orders, etc., to ensure compliance and transparency.
• Lead financial induction and training for new staff to ensure proper understanding of financial protocols.
• Liaise regularly with the Supervisor to address and resolve any financial or operational issues.
• Prepare and coordinate audit requirements, providing necessary documentation for audit processes.
• Oversee tax payments and ensure accurate tax reporting in compliance with local regulations.
• Coordinate the preparation of the annual budget for staffing, operations, and project-related activities, ensuring alignment with strategic goals.
• Monitor expenditures post-budget adoption and recommend adjustments where necessary.
4. Administrative & Operational Support
• Manage the organization’s office maintenance, including utilities, cleaning services, and overall facility management.
• Ensure the safety and security of the organization’s assets, conducting regular physical asset checks and maintaining accurate records of asset condition and location.
• Oversee all procurement activities, including office supplies and logistical support, ensuring proper documentation, reporting, and distribution.
• Perform other administrative tasks as assigned by the supervisor.
Qualifications and Competencies
Educational Qualifications
• A Bachelor’s degree in Accounting, with a minimum of 5 years of relevant experience.
• Experience in finance managerial positions
Competencies:
• Proven experience (5+ years) in finance and accounting roles, with a strong understanding of accounting principles and practices.
• Strong leadership abilities with experience in managing teams and collaborating with cross-functional stakeholders.
• Excellent communication and negotiation skills, with the ability to interact with diverse stakeholders including donors, vendors, and staff.
• In-depth knowledge of taxation laws, particularly those applicable to NGOs.
• Extensive experience in procurement, logistics, and supply chain management.
• Proficiency in accounting software and internet-based applications.
• Fluent in English, both written and spoken.
• Prior experience working in an NGO environment is highly desirable.
Yayasan Yasa Karsa Insani offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.
Interested applicants are requested to submit their CV and application by latest on November 18, 2026.
Only shortlisted candidates will be contacted.
