Job description for Finance Admin at SACRED CACAO BALI
Job Summary
We are looking for a detail-oriented and organized Finance Admin to support the Finance team, particularly Cost Control and Purchasing activities.
Key Responsibilities
- Provide administrative support to the Cost Controller and Purchasing team.
- Prepare, input, update, and maintain purchasing and cost-related data and documents.
- Assist in preparing and maintaining Purchase Requests (PR), Purchase Orders (PO), quotations, invoices, Goods Receipts (GR), and other supporting documents.
- Monitor the status of PR, PO, deliveries, invoices, and outstanding documents.
- Assist in checking the completeness and accuracy of purchasing and cost-related documents.
- Maintain proper physical and digital filing of Finance, Purchasing, and Cost Control documents.
- Assist with data reconciliation between purchasing documents, invoices, and cost records.
- Follow up with internal departments and vendors regarding outstanding documents, approvals, deliveries, and invoices.
- Perform data entry and maintain accurate records in Odoo/ERP systems and Excel.
- Assist in preparing periodic reports and supporting schedules for Cost Control and Finance.
- Coordinate with Purchasing, Warehouse, Operations, and other departments to ensure timely completion of administrative processes.
- Perform other administrative tasks as assigned by the Finance Manager / Cost Controller.
Requirements
- Minimum 1–2 years of experience in Finance Administration, Accounting Administration, Purchasing Administration, or related roles.
- Good understanding of administrative and documentation processes.
- Good attention to detail and accuracy.
- Good organizational and follow-up skills.
- Proficient in Microsoft Excel / Google Sheets.
- Experience with Odoo or other ERP systems is an advantage.
- Basic understanding of accounting and purchasing processes.
- Good communication and coordination skills.
- Able to work independently and as part of a team.
