Job description for Finance, Accounting & Tax Manager at Freshbox Indonesia
Finance, Accounting & Tax Manager
Job Summary
We are looking for an experienced and hands-on FAT Manager to lead the Finance, Accounting, and Tax functions, ensuring accurate financial reporting, effective internal controls, tax compliance, and efficient financial operations.
The FAT Manager will oversee the month-end closing process, financial statement preparation, working capital management, inventory accounting, and continuous improvement of finance processes and systems. This role will also work closely with cross-functional teams to provide reliable financial information, identify financial and operational risks, and support management in making informed business decisions.
Key Responsibilities
1. Financial Accounting & Reporting
• Lead and supervise the monthly, quarterly, and annual financial closing processes to ensure timely and accurate financial reporting.
• Review general ledger transactions, journal entries, account reconciliations, and balance sheet schedules.
• Ensure the accuracy and completeness of the Balance Sheet, Profit & Loss Statement, and Cash Flow Statement.
• Establish and maintain appropriate accounting policies and procedures in accordance with applicable Indonesian Financial Accounting Standards (PSAK).
• Review accruals, prepayments, fixed assets, depreciation, provisions, and other significant accounting estimates.
• Coordinate the preparation of management reports and financial analysis for management review.
2. Finance Operations & Working Capital Management
• Oversee Accounts Payable, Accounts Receivable, treasury, bank reconciliation, and payment processes.
• Monitor AR and AP aging, collection performance, payment schedules, and outstanding balances.
• Develop and monitor cash flow forecasts to support liquidity planning and payment prioritization.
• Identify opportunities to improve working capital, cash conversion, and financial process efficiency.
• Ensure that payments and financial transactions comply with the company's approval matrix and authorization limits.
3. Inventory Accounting & Cost Control
• Oversee inventory accounting, inventory valuation, cost of goods sold (COGS), and inventory reconciliation.
• Coordinate with Procurement, Warehouse, and Operations to investigate inventory variances, wastage, stock adjustments, and costing discrepancies.
• Ensure that inventory movements are recorded completely and accurately in the accounting system.
• Monitor gross profit margins and identify unusual movements in purchase prices, selling prices, wastage, and product costs.
• Establish appropriate controls over inventory cut-off, stock opname, write-offs, and obsolete or damaged inventory.
4. Tax Compliance & Risk Management
• Oversee the preparation and review of tax calculations, tax returns, tax payments, and supporting documentation.
• Ensure compliance with applicable Indonesian tax regulations, including PPh, PPN, and other relevant tax obligations.
• Review tax reconciliations between accounting records and tax reporting.
• Identify potential tax exposures and coordinate with external tax consultants when necessary.
• Maintain complete and organized tax documentation and ensure timely resolution of tax issues.
5. Internal Control, SOP & Process Improvement
• Develop, implement, and continuously improve finance and accounting SOPs, internal controls, and segregation of duties.
• Review the effectiveness of the approval matrix and financial authorization procedures.
• Identify weaknesses in existing finance processes and implement corrective actions.
• Ensure proper documentation and audit trails for financial transactions.
• Lead finance process improvements, including the optimization of accounting systems and automation of recurring activities.
6. Audit & Compliance Coordination
• Act as the main finance contact for external auditors, tax auditors, and other relevant parties.
• Coordinate the preparation of audit schedules, supporting documents, and financial reconciliations.
• Ensure audit requests are addressed accurately and within agreed timelines.
• Monitor audit findings and ensure that corrective actions are implemented and followed up.
7. Team Leadership & Cross-functional Collaboration
• Lead, coach, and develop the Finance, Accounting, and Tax team.
• Allocate responsibilities, establish performance targets, and monitor team productivity.
• Review the quality of work performed by the FAT Supervisor and accounting staff.
• Collaborate with Sales, Procurement, Warehouse, Operations, HR, and management to resolve financial and operational issues.
• Promote accountability, accuracy, integrity, and continuous improvement within the FAT function.
8. Management Reporting & Business Support
• Provide financial insights and analysis to support management decisions.
• Analyze revenue, gross margin, operating expenses, and profitability trends.
• Highlight significant variances, financial risks, and potential control weaknesses.
• Support budgeting, forecasting, and financial planning in coordination with management and relevant departments.
• Recommend practical actions to improve profitability, cost efficiency, and cash flow.
Requirements :
• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 7 years of relevant experience in Finance and Accounting, with at least 2–3 years in a supervisory or managerial role.
• Experience in trading, distribution, FMCG, retail, food supply chain, or other inventory-intensive businesses is strongly preferred.
• Strong knowledge of Indonesian Financial Accounting Standards (PSAK), financial reporting, month-end closing, and balance sheet reconciliation.
• Good understanding of Indonesian tax regulations, including PPh and PPN.
• Strong experience in inventory accounting, costing, COGS analysis, and inventory reconciliation.
• Proven ability to manage AP, AR, treasury, cash flow monitoring, and working capital.
• Experience in developing finance SOPs, internal controls, approval matrices, and segregation of duties.
• Proficiency in accounting software or ERP systems, such as Accurate, Odoo, SAP Business One, or equivalent.
• Strong Microsoft Excel skills and the ability to work with large transaction datasets.
• Good analytical, problem-solving, leadership, and stakeholder management skills.
• Able to work independently, manage priorities, and meet tight reporting deadlines.
• High level of integrity, attention to detail, ownership, and accountability.
• Experience working with a Public Accounting Firm (KAP) or supporting external audits is an advantage.
Preferred Competencies
• Ability to balance hands-on accounting execution with team supervision and process improvement.
• Strong understanding of the relationship between operational activities, inventory movements, accounting records, and financial results.
• Ability to identify root causes of financial discrepancies and implement sustainable corrective actions.
• Strong communication skills to explain financial issues and recommendations to non-finance stakeholders.
• Experience implementing or improving accounting systems and finance processes in a growing business.
