Job description for Exim Document Staff at Greenway Energy Indonesia
Are you ready to power the future?
Join our pioneering team at Greenway Energy Indonesia, a newly established and innovative battery manufacturing startup in Indonesia. We are on a mission to revolutionize energy solutions for the Nation and the world. We are seeking a passionate, fast learner, and agile individuals who are to grow and be the part of building the better future.
MAIN RESPONSIBILITY
- Draft PIB (Import Declaration) and PEB (Export Declaration) accurately in CEISA 4.0 (HS Code, goods description, customs value, and party details).
- Monitor customs responses (SPPB/NPE), follow up on inspection lanes, and handle corrections or amendments when required.
- Prepare export and import documents, such as Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, and other supporting documents as required by buyers, suppliers, or L/C terms.
- Process permits, import/export restrictions (lartas), and cross-agency documents through INSW and Sipinter.
- Ensure data consistency across all documents (names, quantities, weights, values, HS Codes).
- Coordinate with forwarders/customs brokers, shipping lines, Customs, and internal teams (Purchasing, Sales, PPIC, Warehouse, Finance).
- Manage document administration: physical and digital filing, shipment tracking and recaps (ETD/ETA, document status), and data preparation for audits and reporting.
QUALIFICATIONS & REQUIREMENTS
- Minimum Diploma (D3) or Bachelor's degree in a relevant field (Management, Logistics, International Relations, Business Administration, or equivalent).
- Minimum 2-3 years of experience as an export-import staff member.
- Proficient in operating CEISA 4.0, INSW, and Sipinter.
- Solid understanding of export-import documents, Incoterms, HS Code classification, and customs procedures.
- Proficient in Microsoft Office, especially Excel.
- Good written English for correspondence with buyers and suppliers.
- Meticulous, organized, and disciplined in meeting deadlines (shipment cut-offs), able to work under time pressure.
- Strong communication and cross-functional coordination skills.
NICE TO HAVE
- Experience with L/C and working alongside customs brokers (PPJK).
- Experience in [manufacturing / relevant commodity] industry.
- Customs-related certification (e.g., customs specialist/PPJK) or exim training.
- Experience with ERP/SAP systems.
