Job description for Executive Secretary at Hukumonline.com
Responsibilities:
- Coordinate and manage the Board of Directors’ (BOD) calendars, appointments, and schedules, ensuring all meetings are well-organized and efficiently executed.
- Prepare and review meeting materials, documentation, and minutes with accuracy and timeliness.
- Handle end-to-end travel arrangements for the BOD, including booking, itinerary planning, and logistics coordination.
- Manage all correspondence (emails, letters, and phone calls) with a high level of professionalism in both English and Indonesian.
- Facilitate effective communication between the BOD and internal as well as external stakeholders.
- Safeguard the confidentiality of sensitive company information and documents at all times.
Requirements:
- Bachelor’s degree in Secretarial Studies, Management, Communications, Law, or a related field.
- Minimum of 2–5 years of experience as a Personal Assistant, Executive Assistant, or Corporate Secretary; experience supporting BOD-level executives is highly preferred.
- Strong proficiency in English, both written and spoken.
- Advanced skills in Microsoft Office and familiarity with general administrative functions.
- Excellent communication, time management, and problem-solving abilities.
- Highly organized, detail-oriented, and adaptable in a fast-paced environment.
- Ability to multitask effectively while maintaining strict confidentiality.
