Job description for Executive Secretary to CEO at PT Bis Data Indonesia
We are looking for an Executive Secretary to the CEO who will work directly and exclusively with and report to the CEO. This is a strategic, high-trust position that requires a highly dependable individual who can serve as the CEO’s closest working partner.
The role will primarily focus on providing comprehensive operational and executive support, while also assisting with the CEO’s personal matters as required.
The ideal candidate is agile, detail-oriented, precise, highly reliable, and capable of handling sensitive and confidential information with the highest level of discretion. The candidate should also demonstrate strong initiative and be able to anticipate needs and take action without requiring detailed direction or constant supervision.
Key Responsibilities
- Manage the CEO’s calendar, meetings, appointments, and daily priorities comprehensively.
- Coordinate business and personal travel arrangements, including logistics, transportation, accommodation, and detailed itineraries.
- Screen and manage communications, including emails, phone calls, and messages, and prepare professional correspondence as required.
- Prepare, review, organize, and maintain business documents and records with a high level of accuracy.
- Serve as the primary liaison between the CEO and the Board of Directors, business partners, investors, and other internal and external stakeholders.
- Provide administrative support and assist with the CEO’s personal matters as required, while maintaining the highest level of confidentiality and discretion.
- Proactively anticipate the CEO’s needs and priorities and take appropriate action without requiring constant supervision.
- Handle multiple priorities and urgent matters efficiently in a fast-paced and dynamic environment.
Qualifications
- Bachelor’s degree (S1) in any field; preferably in Management, Business Administration, Communications, or a related discipline.
- 3–5 years of experience as a Secretary, Personal Assistant, Executive Assistant, or in a similar role; experience supporting a C-suite executive, Owner, or Founder is highly preferred.
- Excellent organizational, time-management, communication, and interpersonal skills.
- Strong attention to detail with the ability to manage multiple priorities simultaneously.
- Proficient in Microsoft Office, Google Workspace, AI tools, and other productivity/management tools.
- Strong command of English, both written and spoken.
- Mandarin and/or proficiency in other foreign languages will be considered an advantage.
- High level of integrity, professionalism, discretion, and confidentiality.
- Proactive, responsive, adaptable, and able to work independently with minimal supervision.
