Job Requirements
Skills
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Job description for EXECUTIVE ASSISTANT at PT Indonesia Defence Services
- Provides administrative support to the BOD and flexibility to assist all personal purposes
- Answers telephones, send faxes and composes all types of business correspondence.
- Maintains the BOD’s calendar and all appointments in the most effective way.
- Attend, partake and take down minutes of all meetings that the BOD requests and maintains follow up and follow through with the necessary updates.
- Maintains the office correspondence in proper and sequential order at all times.
- Prepares presentations and other documentation required for the BOD.
- Orders and controls office supplies when necessary.
- Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
- Assess, analyze, distribute and file the daily flow of information and incoming letters from the post office to and from the office as well as emails.
- Draft and issue memorandums after approval by the BOD.
- Perform any other reasonable duties as required by the department from time to time.
- Ensure consistent compliance with the Standard Operating Procedures (SOP) for administration.
- Maintain an effective and updated set-up of the BOD’s filing system.
- Ensure high standards of tidiness within the working area.
- Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity, and availability of the information assets.
- Good looking and well-groomed
- Ability to multitask and prioritise tasks
- Talent expected to hold a bachelor's degree from any field.
- Good command in English and Indonesian, other language skills is a plus point.
- Strong business communication skill both in writing and verbal communication
- Excellent time management skills
- A person with high attention on detail, good arranger, procedural and organized
- Well-developed organisational skills
- Attention to detail
- At least 3-5 Year(s) of working experience in the related field is required for this position.
- Professional discretion
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