Job Requirements
3 - 5 years of experience
This job post is managed by
Human Resources
Last active 2 years ago
Job description for Executive Assistant at French Chamber Of Commerce In Singapore
On behalf of one of its clients in the energy industry, the French Chamber of Commerce is looking for a Executive Assistant
The Executive Assistant will provide high-level administrative assistance to the Management Team and perform daily routine for travel preparation and ad hoc duties for the APAC Managing Director.
KEY RESPONSIBILITIES
1. Assist Management team
• Calendar management for APAC Managing Director and APAC CFO including management of agendas and travelling schedules, relationships with head office
• Travel management for APAC Managing Director, APAC CFO, APAC HR Director, Finance Controllers, New Zealand and Australia Team
• Set up business development, client meetings, organise events, meeting and conference, teleconferences, Microsoft Teams Meeting, hotel and transfer arrangement for regional meetings when necessary
• Handle Management team’s phone calls
• Organise meetings and appointments (agenda, food, minutes, etc)
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports and other documents for the management team
• Arrange appointments and meetings and record it in the agenda • Ensure the dispatching of circulars and instructions coming from the APAC Managing Director
• Handle monthly claims/travel expenses for APAC Managing Director, APAC CFO and APAC HR Director
• Provide support to any ad-hoc duties as assigned
• Prepares reports by collecting and analysing information
• Support the management with PowerPoint/Word presentation
2. Office Management
• Performs office tasks including maintaining records, ordering supplies and performing basic bookkeeping
• Office Management including managing contracts with vendors, liaise with Building Management and expatriate employee housing lease renewal, coordinate office renovation and staff relocation etc
• Work with outside vendors for office cleaning and upkeep
3. Event Coordinator
• Be the contact person for training/events in Singapore
• Book hotel in Singapore for incoming staff on duty
• Request visa applications for duty trips when necessary and collect passport when visa is ready
Requirements
Knowledge and experience:
• Valuing diversity/Strong cross-cultural awareness
• Knowledge of communication tools & travel planning
• Experience in a listed company
• French language
Behavioural Competencies:
• Building trust / Confidentiality
• Planning and organizing competencies
• Communication skills
• Analytical skills / Information gathering
• Adaptability
• Impact
• Drive
• Initiative
• Excellent verbal and written communication skills
• Excellent time management skills
Only Singapore based candidates will be considered.