Job description for Executive Assistant at SKY LEADER FREIGHT (SINGAPORE) PTE LTD
EXECUTIVE ASSISTANT
Sky Leader Freight Pte Ltd (SLF)
Location: Remote / Work From Home
Reports to: Managing Director and General Manager
Employment Type: Full-time
>>ABOUT SKY LEADER FREIGHT
Sky Leader Freight (SLF) is an IATA-accredited multimodal freight forwarder headquartered in Singapore, with an operational office in Jakarta. We handle air, sea, and land freight across pharma/perishables and intra-ASEAN lanes, and hold WCA World and JCTrans memberships. We're a lean, fast-moving team juggling multiple projects and initiatives at any given time — and we need someone who can keep it all organized.
>> THE ROLE
We're looking for a highly organized, proactive Executive Assistant to support the Managing Director and keep our various ongoing projects on track. This is a work-from-home role, but it's not a passive scheduling job — we currently have a lot of projects running in parallel, and we need someone who can actively manage the moving parts: calendars, deadlines, follow-ups, and meeting notes, without needing to be chased for updates.
The ideal candidate takes initiative, spots things that need attention before being asked, and is comfortable holding people (including leadership) accountable to deadlines.
>> KEY RESPONSIBILITIES
• Calendar management — own the Managing Director's calendar, coordinate scheduling across time zones, and ensure there is never a double-booking
• Meeting attendance — join all Zoom/video meetings, take structured notes, and track action items and owners
• Follow-ups — proactively chase outstanding action items, submissions, and deliverables across various projects to ensure nothing slips past deadline
• Project tracking — maintain a live view of what's happening across multiple concurrent projects; flag risks, delays, or conflicts early
• Submissions & deadlines — ensure documents, forms, applications, and reports are submitted on time, every time
• General administrative support — correspondence, document organization, and ad hoc coordination tasks as needed
>> REQUIREMENTS
• Prior experience as an Executive Assistant, Personal Assistant, or Administrator
• Excellent organizational skills and strong attention to detail
• Comfortable working independently in a remote setup — this role requires initiative, not just responsiveness
• Must be fluent in spoken and written English
• Mandarin proficiency (spoken and/or written) is a strong plus
• Proficient with calendar tools (Google Calendar/Outlook), Zoom, and general productivity/project-tracking tools (e.g. Notion, Trello, Asana, or similar)
• Able to manage multiple projects and priorities simultaneously without losing track of details
• Discreet and reliable — this role will have visibility into sensitive business matters
>> WHAT WE'RE LOOKING FOR (BEYOND RESUME)
• Someone who takes ownership — if something looks like it's falling behind, you flag it or chase it without being told
• Someone comfortable pushing back respectfully on leadership's time when there's a scheduling conflict
• Someone who thrives on structure and creates it where there isn't any
>> WHAT WE OFFER
• Fully remote, flexible work-from-home arrangement
• Direct exposure to a range of business initiatives across freight, technology, and strategic projects
• Close working relationship with leadership — high trust, high visibility role
