Job description for Executive Assistant to CEO at Integras Multigrafika Sejahtera
We are a growing business group with a diverse portfolio across printing & packaging, lifestyle & hospitality, and automotive services, integrated within a one-stop service ecosystem.
As our business continues to grow and evolve, we are looking for a highly organized, proactive, and trusted professional with relevant experience and a strong desire to grow with us as an Executive Assistant to CEO.
This is more than a traditional secretarial role. You will work closely with the CEO to manage executive priorities, coordinate strategic communication, and ensure key initiatives move forward effectively across all business units. You will also serve as a trusted team to the CEO, helping transform executive direction into structured, timely, and measurable action.
Your Key Responsibilities
- Manage and prioritize the CEO’s calendar, meetings, appointments, and business travel based on urgency and business impact.
- Act as a trusted liaison between the CEO and internal or external stakeholders, ensuring communication is professional, structured, and followed through.
- Prepare meeting agendas, executive summaries, presentations, reports, and briefing materials to support decision-making.
- Track strategic initiatives, commitments, and action items to ensure timely execution across departments and business units.
- Coordinate cross-functional communication and follow up on priorities assigned by the CEO.
- Organize executive meetings, document key decisions, and maintain clear action trackers.
- Handle confidential information with discretion, sound judgment, and professionalism.
- Anticipate operational requirements and proactively resolve potential issues before they disrupt the CEO’s priorities.
- Provide executive and limited personal logistics support when directly related to the CEO’s schedule and effectiveness.
We Are Looking for Someone Who
- Holds a Bachelor’s degree in Information Systems, Finance, Management, Communication, or another relevant field.
- Has at least 3 years of experience as an Executive Assistant, Executive Secretary, CEO Office team member, Project Coordinator, or in a similar role supporting senior management.
- Communicates confidently and professionally in both English and Bahasa Indonesia, verbally and in writing.
- Is proficient in Microsoft Office, Google Workspace, presentation tools, project-tracking platforms, and AI-based productivity tools.
- Has strong organizational skills and can manage multiple priorities without losing attention to detail.
- Demonstrates sound judgment, discretion, integrity, and professionalism when handling confidential matters.
- Is proactive, responsive, service-oriented, and comfortable working in a fast-moving business environment.
- Can communicate effectively with executives, employees, business partners, and other key stakeholders.
- Mandarin proficiency, international exposure, or experience supporting multi-business operations will be considered an advantage.
Why Join Us?
- Work directly with the CEO and gain exposure to strategic business decisions.
- Experience multiple industries and business models within one growing group.
- Take ownership of executive coordination and strategic follow-through.
- Contribute to projects with visible impact across the organization.
- Develop a career path toward CEO Office, Business Operations, or Project Management.
- Grow within a dynamic, diverse, and expanding business environment.
- We are looking for someone who does more than manage schedules—someone who understands priorities, anticipates needs, and helps turn executive direction into action.
- For those who are proactive, highly organized, service-oriented, and excited to grow within a dynamic multi-business environment, we invite you to become part of our growth journey.
