Job Requirements
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Skills
Job description for EXECUTIVE ASSISTANT / PERSONAL SECRETARY at PT Indonesia Defence Services
- Provides administrative support to the CEO and flexibility to assist all personal purposes
- Maintains the CEO's calendar and all appointments in the most effective way.
- Attends, partakes and takes down minutes of all meetings that the CEO requests and maintains follow up and follow through with the necessary updates.
- Helps convey CEO messages and do follow ups.
- Prepares presentations and other documentation required for the CEO.
- Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
- Assess, analyze, distribute and file the daily flow of information and incoming letters from the post office to and from the office as well as emails.
- Draft and issue memorandums after approval by the CEO.
- Perform any other reasonable duties as required by the department from time to time.
- Ensure consistent compliance with the Standard Operating Procedures (SOP) for administration.
- Maintain an effective and updated set-up of the CEO's filing system.
- Ensure high standards of tidiness within the working area.
- Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity, and availability of the information assets.
- Min. Bachelor Degree
- Neat and well-groomed
- Ability to multitask and prioritise tasks
- Talent expected to hold a bachelor's degree from any field.
- Good command in English and Indonesian, conversational Mandarin is preferred, and other language skills is a plus point.
- Strong business communication skill both in writing and verbal communication
- Excellent time management skills
- A person with high attention on detail, good arranger, procedural and organized
- Well-developed organisational skills
- Attention to detail
- At least 3-5 year(s) of working experience in the related field is required for this position.
- Professional discretion
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