Job description for Executive Assistant, PA & Office Secretary at PT PERINTIS JAYA INTERNASIONAL
Requirements :
- Minimum Diploma (D3) or Bachelor’s Degree (S1) in Secretary, Business Administration, Management, or a related field.
- Minimum 1 year of experience as a Secretary or Personal Assistant is preferred.
- Proficient in Microsoft Office; Adobe Photoshop skills are a plus.
- Strong command of both Bahasa Indonesia and English (spoken and written).
- Strong organizational and time-management skills.
- Able to work under pressure, manage multiple tasks, and meet deadlines.
- Available to start immediately or with a short notice period is preferred.
- Willing to work 6 days per week, from 8:00 AM to 5:00 PM.
Job Description :
- Provide professional administrative and secretarial support to the Director, including managing schedules, appointments, meetings, and daily priorities.
- Coordinate internal and external meetings, including preparing agendas, materials, minutes, and follow-up actions.
- Prepare and handle correspondence, letters, reports, presentations, memos, and other company documents.
- Manage incoming and outgoing correspondence, emails, phone calls, and other communications.
- Act as a liaison between the Director, internal departments, clients, business partners, vendors, and other stakeholders.
- Follow up on tasks, decisions, approvals, deadlines, and requests on behalf of the Director.
- Maintain and organize physical and digital records, including confidential documents, contracts, correspondence, and reports.
- Cordinate business travel, appointments, company events, and other engagements involving the Director.
- Assist in management meetings, presentations, corporate events, special projects, and other assignments as required
