Job description for Executive Assistant (Mandarin Speaker) at Ormand Corp Group
EXECUTIVE ASSISTANT (Mandarin Speaker)
Jakarta | Full-Time | Work From Office
We are looking for a professional and highly organized Executive Assistant to provide administrative, operational, and coordination support to the Director. Professional fluency in spoken and written Mandarin is mandatory for this position. Candidates without Mandarin proficiency will not be considered.
Job Description
1. Manage the Director’s calendar, meetings, appointments, and daily priorities.
2. Arrange business travel, accommodation, transportation, itineraries, and other travel requirements.
3. Prepare correspondence, reports, presentations, meeting materials, and other business documents.
4. Translate documents and communications between Mandarin and Bahasa Indonesia.
5. Provide Mandarin interpretation during meetings, calls, negotiations, and business visits.
6. Act as a liaison between the Director and Mandarin-speaking clients, partners, vendors, and other external parties.
7. Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
8. Monitor assignments, project progress, deadlines, and instructions from the Director.
9. Coordinate with internal departments to ensure tasks and operational matters are completed on time.
10. Organize and maintain confidential documents, records, correspondence, and filing systems.
11. Support company events, guest visits, and other business activities when required.
12. Handle sensitive and confidential information with professionalism and discretion.
13. Provide general administrative and operational support to the Director.
14. Perform other duties and special assignments as required.
Requirements
1. Professional fluency in spoken and written Mandarin is mandatory and will be assessed during the recruitment process.
2. Able to communicate confidently in Mandarin during meetings, calls, and business discussions.
3. Able to translate business documents and correspondence between Mandarin and Bahasa Indonesia.
4. Diploma or bachelor’s degree in Business Administration, Management, Communication, or a related field is preferred.
5. Minimum 2–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or in a related position.
6. Strong administrative, organizational, coordination, and follow-up skills.
7. Able to manage multiple priorities, deadlines, and confidential matters.
8. Proficient in Microsoft Office and Google Workspace.
9. Detail-oriented, proactive, dependable, and able to work independently.
10. Strong communication and interpersonal skills.
11. Good command of written and spoken English is a plus.
