Job description for Executive Assistant for Director Travel Agent (执行助理 ) at Masaya Trip Indonesia
Job Description
1. Provide comprehensive executive and administrative support to the Director.
2. Manage the Director's calendar, appointments, meetings, and travel arrangements.
3. Prioritize and coordinate the Director's daily schedule to maximize efficiency.
4. Prepare meeting agendas, presentations, reports, and meeting minutes.
5. Draft, translate, and proofread documents, emails, contracts, and correspondence in Mandarin, English, and Bahasa Indonesia.
6. Coordinate communication between the Director and internal departments, clients, suppliers, and business partners.
7. Serve as the primary point of contact for Mandarin-speaking stakeholders.
8. Conduct research, gather information, and prepare reports to support business decisions.
9. Monitor project progress and follow up with departments to ensure deadlines are met.
10. Assist the Director in managing business operations and special projects.
11. Organize business meetings, company events, and business trips.
12. Handle confidential documents and sensitive business information with discretion.
13. Screen calls, emails, and visitors, ensuring timely responses.
14. Assist in preparing budgets, business proposals, and presentations when required.
15. Perform ad hoc tasks and assignments as directed by the Director.
Qualifications
1. Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
2. Minimum 2–3 years of experience as an Executive Assistant, Personal Assistant, or Secretary to senior management.
3. Have background in Tourism, Hospitality, Business Administration is an advantage, prior experience in travel operations, reservations, or tour coordination
4. Fluent in Mandarin (spoken and written) is mandatory.
5. Proficient in English and Bahasa Indonesia.
6. Strong organizational, communication, and interpersonal skills.
7. Excellent time management and multitasking abilities.
8. High level of integrity and ability to maintain confidentiality.
9. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
10. Strong analytical and problem-solving skills.
11. Able to work independently and under pressure in a fast-paced environment.
