Job description for Executive & Personal Assistant at PT. Ritra Media Distribusi
Executive & Personal Assistant — Ritra Group
Location: Wisma Ritra, Mampang, Jakarta Selatan (On-site)
Employment Type: Full-Time
About the Role
If you already know what needs to be done before anyone asks — this is for you.
Ritra Group is a multi family office managing business and investment portfolios across sectors. We're looking for an Executive & Personal Assistant who will work directly alongside our principal — handling executive and personal matters with speed, precision, and absolute discretion.
This isn't a role for everyone. But if you're the right person, it's a rare opportunity to work at the center of a high-trust, multigenerational family business.
What You'll Do
- Manage calendars, travel, and communications — including formal English correspondence
- Handle executive needs: meeting coordination, document preparation, external follow-ups across multiple companies
- Handle personal needs: reservations, household vendors, family logistics
- Drive and accompany the principal within Jabodetabek when needed
- Support finance and administration tasks across multiple entities, personal and corporate accounts
- Leverage AI tools actively to produce high-quality output, fast
Who You Are
- Minimum 3 years experience as a Personal Assistant, Executive Assistant, or in a comparable trusted support role
- Strong active English — written and verbal, formal correspondence ready
- Valid Indonesian driver's license (SIM A), confident driving in Jakarta
- You actively use AI tools (ChatGPT, Claude, or equivalent) in your daily workflow — not occasionally, habitually
- You've worked in demanding, multi-stakeholder environments and stayed composed
- Experience working within a family-owned or multigenerational business is a strong plus — you understand how decisions, relationships, and priorities work differently in a family enterprise than in a typical corporate structure
- Additional language skills (Mandarin, Hokkien, or others) are a genuine plus, useful for day-to-day coordination with business partners
The kind of person we're looking for
- You don't need to be told twice.
- You read situations before they become problems.
- You keep confidences — not as a rule, but as a value.
- You're comfortable navigating the informal, relationship-driven way decisions often get made in a family business, and
- You find real satisfaction in making other people's lives run well.
What We Offer
- A direct, trusted position supporting the principal across a multi-portfolio family business
- Exposure to business, investment, and family office operations
- Competitive compensation based on experience
- A professional environment that values loyalty, initiative, and quiet excellence
Location: Wisma Ritra, Mampang, Jakarta Selatan — Full-Time, On-Site
One question for you to prepare: Tell us about a time you handled something that wasn't in your job description — and what happened.
