Job description for Engineering Administrator at Yolla Hospitality
Looking for an Maintenance Coordinator to join our team!
Duties & Responsibilities:
Work Order & Task Management:
Receive, track, and assign daily work orders for engineering and maintenance staff.
Monitor the status of work orders, ensuring timely completion and accurate updates.
Maintain logs of preventive maintenance schedules, completed repairs, and outstanding issues.
Collect feedback from supervisors and staff regarding recurring technical problems and improvement needs.
Vendor & Contractor Coordination:
Communicate with outside vendors and contractors for quotations, scheduling, and service delivery.
Maintain updated records of vendor contacts, contracts, and service agreements.
Follow up with vendors to ensure timely completion of outsourced work.
Provide support in vendor performance evaluation and cost analysis.
Reporting & Documentation:
Prepare daily, weekly, and monthly engineering reports for management.
Maintain updated documentation of repairs, inspections, and system checks.
Track expenses related to repairs, spare parts, and outsourced services.
Suggest improvements or renovation needs based on repair trends and property condition.
Department Support:
Assist the Chief Engineer or Engineering Supervisor in planning preventive maintenance schedules.
Coordinate with Operations and Villa Managers to minimize disruption during repair work.
Support inventory management of tools, spare parts, and consumables.
Ensure engineering office, workshop, and documentation systems are organized and audit-ready.
General:
Attend departmental meetings and prepare minutes when required.
Uphold company standards, policies, and confidentiality at all times.
Perform other duties and special projects assigned by the Chief Engineer or Operations Manager.
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Position Requirements:
Minimum 2 years of administrative or coordinator experience, preferably in engineering, maintenance, or hospitality.
Diploma or degree in Administration, Engineering Management, or related field preferred.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office (Excel, Word)
Good communication skills in Bahasa Indonesia and English.
Ability to liaise confidently with vendors, contractors, and internal staff.
Detail-oriented, proactive, and able to follow up independently.
