Job description for Engineering Admin at PT. YOLLA INVESTMENT GROUP
A. Administrative Support (Engineering)
- Provide administrative support to the Engineering / Construction team.
- Maintain and organize all engineering documents (drawings, permits, contracts, reports).
- Ensure proper filing system (hardcopy and digital) for easy access and tracking.
- Assist in preparing reports, letters, and project documentation.
- Manage incoming and outgoing correspondence related to engineering projects.
B. Project Coordination
- Assist in coordinating with contractors, vendors, and suppliers.
- Support scheduling and tracking of project timelines.
- Follow up on project progress and update status reports.
- Coordinate meetings and prepare meeting minutes (MOM).
- Ensure all project documentation is complete and updated.
C. Procurement
- Assist in preparing Purchase Requests (PR) and Purchase Orders (PO).
- Coordinate with Purchasing and Finance for material purchasing.
- Track delivery status of construction materials.
- Maintain records of project expenses and invoices.
- Support cost tracking and budget monitoring.
D. Site Administration
- Support site team with administrative needs.
- Maintain daily reports from site (progress report, manpower, material usage).
- Ensure all permits and licenses related to construction are documented.
- Monitor document compliance with company standards and regulations.
- Assist in site documentation such as photos and progress records.
E. Reporting & Data Management
- Prepare daily, weekly, and monthly project reports.
- Maintain database of contractors, suppliers, and project contacts.
- Compile project progress data for management review.
- Ensure accuracy and completeness of all administrative data.
Key Competencies
- Strong administration
- Attention to detail
- Documentation & filing management
- Coordination & communication
- Time management
- Problem-solving
- Basic construction knowledge
