Creative Project Manager

Ultimate Organizer was established in 2015 with a mission to empower young individuals through the creative industry by providing positive environments, meaningful opportunities, and a strong sense of community. Over the years, we have continued to grow across various creative and branding-related projects, working closely with communities, organizations, and businesses.

As our operations continue to expand, we are looking for a highly responsible, execution-oriented, and proactive Creative Project Manager to join our team. This role is intended for individuals who are not only capable of managing timelines and reporting progress, but also able to actively oversee execution, coordinate across teams, and ensure projects run effectively from planning to final delivery.

In this role, you will become a key bridge between clients, internal creative teams, and external vendors to ensure every project is delivered with clarity, efficiency, and high standards of execution.

Key Responsibilities

• Manage creative projects from initiation to completion, ensuring timelines, deliverables, revisions, and executions are handled effectively.
• Participate in client meetings to understand project objectives and translate discussions into actionable tasks, briefs, timelines, and internal workflows.
• Coordinate and monitor the progress of designers, content teams, social media teams, and other related divisions to ensure project execution stays on track.
• Perform active controlling and follow-up across ongoing projects, identifying bottlenecks and ensuring issues are resolved promptly.
• Handle operational and executional support tasks related to projects, including vendor coordination, printing production communication, social media scheduling, file management, and other day-to-day project needs.
• Utilize project management tools such as Trello / Google Workspace to organize workflows, monitor task progress, and maintain team accountability.
• Maintain clear and professional communication with clients, vendors, and internal teams throughout project execution.
• Apply structured project management and problem-solving approaches to maintain work quality and operational efficiency.

Qualifications

• Minimum education level: Senior High School or Vocational High School (SMA/SMK). Diploma or Bachelor’s degree is a plus.
• Proven experience in project management, account handling, creative operations, or related fields.
• Strong organizational, communication, and coordination skills.
• Able to manage multiple projects simultaneously in a fast-paced creative environment.
• Proficient in using project management tools such as Trello, Notion, Google Workspace, or similar platforms.
• Possesses strong initiative, attention to detail, and a high sense of ownership toward project completion.
• Comfortable handling both strategic coordination and operational execution tasks.
• Familiar with creative workflows including design revisions, social media content scheduling, printing production, and vendor coordination.
• Able to work collaboratively while maintaining strong follow-up and controlling capabilities.
• Knowledge of Agile project management principles is considered a plus.

What We’re Looking For

We are seeking someone with a strong execution mindset. A project manager who is willing to stay involved in the operational flow of projects, not solely focused on scheduling and reporting. The ideal candidate understands that successful project management requires active coordination, ownership, responsiveness, and hands-on support to ensure every project is delivered smoothly and professionally.