Job description for Compliance & Document Control ISO at Everseiko Group
Responsibilities :
- Manage, maintain, and control company documents, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and other management system documents.
- Ensure all controlled documents are properly reviewed, approved, updated, distributed, and archived in accordance with company procedures.
- Monitor document revision status and maintain accurate document registers and tracking records.
- Coordinate with all departments to collect, review, and implement document changes while ensuring version control.
- Support the implementation and maintenance of the company's compliance and document management systems.
- Ensure company documentation complies with internal policies, regulatory requirements, and applicable ISO standards.
- Assist in preparing documents and records required for internal and external audits.
- Conduct periodic reviews of company documents to ensure accuracy, completeness, and effectiveness.
- Monitor compliance with established procedures and follow up on corrective actions when necessary.
- Prepare compliance reports, document status reports, and other administrative reports for management.
- Provide administrative support related to compliance activities and document control processes.
- Maintain confidentiality and security of company documents and records.Identify opportunities to improve document control processes and administrative efficiency.
- Perform other compliance and document control duties as assigned by the supervisor or management.
Qualifications :
- Bachelor's degree in Industrial Engineering, Business Administration, Management, Information Systems, Quality Management, or a related field.
- Minimum 3–5 years of experience in Compliance, Document Control, Quality Management System (QMS), or ISO Management System.
- Strong knowledge of document control processes, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and Records Management.
- Familiar with ISO Management Systems such as ISO 9001, ISO 14001, and ISO 45001. Experience with other ISO standards is an advantage.
- Experience in implementing, maintaining, and improving ISO management systems.
- Knowledge of internal audit processes, corrective and preventive actions (CAPA), risk assessment, and continuous improvement.
- Experience in preparing documentation for internal and external audits.
- Strong understanding of document version control, distribution, retention, and archival procedures.
- Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Electronic Document Management Systems (EDMS) is an advantage.
- Excellent analytical, organizational, and administrative skills with strong attention to detail.
- Strong communication and interpersonal skills with the ability to work effectively across departments.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines.
- Self-motivated, disciplined, and able to work independently as well as collaboratively within a team.
- Good problem-solving skills with a proactive approach to identifying and resolving compliance issues.
- Good command of spoken and written English.
