Job description for BOD Secretary (Mandarin Speaker) at PT. Huaming Power Indonesia
We are looking for a professional and dependable BOD Secretary (Mandarin Speaker) to provide executive-level administrative support and facilitate seamless communication for the Board of Directors (BOD). Success in this role relies on exceptional organizational skills, high confidentiality, and the ability to bridge business communication effectively between management, internal teams, and external stakeholders in Mandarin, Indonesian, and English.Responsibilities
Manage, coordinate, and organize daily schedules, appointments, and business travel itineraries (accommodation, visa, transportation) for the Board of Directors.
Provide professional verbal interpretation and written translation services between Mandarin, Indonesian, and English during business meetings, official documentation, and corporate correspondence.
Prepare meeting materials, arrange conference setups, record accurate minutes of meeting (MoM), and track the execution of BOD action items and decisions.
Draft, review, and filter incoming reports, correspondence, and operational documents prior to BOD review and approval.
Serve as the primary gatekeeper to manage, filter, and streamline internal and external communications directed to the Board of Directors.
Safeguard sensitive executive data, proprietary corporate documents, and strategic business information with the highest standards of confidentiality and integrity.
Qualifications
Education: Bachelor’s degree or Associate degree in any field (majors in Mandarin Language/Literature, Business Mandarin, Secretarial Studies, or Office Administration are preferred).
Language Proficiency: Advanced proficiency in written and spoken Mandarin (HSK Level 5/6 certification is preferred), with fluency in English and Indonesian.
Work Experience: Minimum of 2–3 years of proven experience as a BOD Secretary, Executive Assistant, or Professional Interpreter in a Chinese corporate or multinational manufacturing environment.
Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital collaboration tools (Google Workspace, Zoom, WeChat, etc.).
Soft Skills: Outstanding interpersonal communication skills, professional demeanor, strong problem-solving abilities, and the capacity to work independently under pressure with flexible working hours.
