Job description for Audit & Administrative Coordinator at PT.KMK Global Sports
• Audit & Administrative Coordinator
Description
The Audit & Administrative Coordinator plays a crucial role in supporting the Head of the Corporate Governance & Administration (CGA) department, managing schedules, and coordinating tasks with related teams. This role involves working closely with the Audit, Legal, and General Affairs departments, ensuring smooth operations, compliance, and effective risk management within the organization.
Additionally, the Audit & Administrative Coordinator is responsible for supporting the implementation of ISO 37301 (Compliance Management System), managing real estate transactions such as sales, leases, and land exchanges, and overseeing task force initiatives.
Key Responsibilities
Support for the CGA Department & Coordination of Schedules and Tasks
• Assist and support the Head of the CGA Department in administrative and operational tasks.
• Manage schedules and coordinate activities with the Audit, Legal, and General Affairs teams.
• Organize internal and external meetings, schedule appointments, and maintain meeting records.
Audit & Compliance Support
• Coordinate and support internal audit processes to ensure adherence to corporate policies and regulatory requirements.
• Assist in preparing audit reports, documentation, and compliance assessments.
• Work with the audit team to monitor corrective actions and follow up on compliance issues.
Administrative Coordination
• Oversee document management, scheduling, and procedural compliance to support smooth administrative operations.
• Facilitate communication between departments to ensure operational efficiency.
• Handle confidential documents and provide data-driven insights to support executive decision-making.
Legal & General Affairs Coordination
• Work closely with the Legal Department to coordinate legal matters, contract management, and compliance-related tasks.
• Collaborate with the General Affairs team to support corporate administrative functions.
• Assist in the development, revision, and enforcement of corporate policies and regulations.
ISO 37301 Implementation & Task Force Management
• Support the implementation of ISO 37301 (Compliance Management System) as part of a task force initiative.
• Ensure that task force activities align with corporate policies and strategic objectives.
• Assist in compliance training and regulatory adherence efforts related to ISO standards.
Real Estate Transactions & Land Exchange Management
• Oversee corporate real estate transactions, including property sales, leases, and land exchanges.
• Manage administrative and legal procedures related to real estate transactions.
• Support the review and execution of real estate agreements and related documents.
Risk Management & Internal Controls
• Assist in monitoring corporate risk management initiatives, including insurance policies.
• Identify potential risks and support mitigation strategies.
• Work with relevant teams to enhance risk management frameworks and ensure compliance.
Requirements
• Strong understanding of audit, compliance, legal, administrative, and general affairs operations.
• Experience in assisting executive leadership, coordinating schedules, and managing interdepartmental tasks.
• Strong multitasking, prioritization, and time management skills.
• Excellent internal and external communication skills.
• Proficiency in document management, corporate policy implementation, and compliance processes.
• Familiarity with ISO 37301 compliance standards and corporate governance principles.
Education and/or Experience
• Bachelor’s Degree in one of the following fields: Business Administration, Accounting or Finance, Law, Public Administration, Corporate Governance or Compliance.
• 3-7 years of experience in audit, compliance, administration, corporate governance, or legal coordination.
• Experience in working with executive leadership, managing schedules, and coordinating cross-functional tasks.
•Experience in handling corporate policies, regulatory compliance, or risk management.
Key Competencies & Skills
• Strong organizational and coordination skills
• Excellent communication and interpersonal skills (both written and verbal)
• Ability to multitask and prioritize tasks efficiently
• Detail-oriented with strong analytical and problem-solving skills
• Familiarity with corporate compliance regulations and legal procedures
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and administrative tools
• Ability to handle confidential information with discretion
• Experience in working in a fast-paced corporate environment
