Assistant Manager / Manager - Administration (ACIS) [NIE]

National Institute Of Education

Company prefers not to disclose

Administrative

Full-time

3 - 5 years of experience

Job benefits

Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
Vacation & Leaves
Feel a need for a short break from work? our company is quite flexible when it comes to leaves; be it for vacation, sick, personal, or mental health days. Simply discuss what you need and we will try to cater to those.

Skills

People Management Skills

Microsoft Office applications

Organisational Skills

Multi-task

Communication Skills

Problem-solving Skills

Job description for Assistant Manager / Manager - Administration (ACIS) [NIE] at National Institute Of Education

The National Institute of Education (NIE) is the national teacher training institute in Singapore. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

We invite suitable candidates to join the Academic Computing and Information Services division (ACIS) as the Manager/Assistant Manager, Administration. 

Job Summary
The Manager / Assistant Manager, Administration will provide the administrative and secretariat support to the division, assists in the implementation of directives in the institute and promotes initiatives through various programmes and media in its pursuit of its Vision and Mission. He/she will support the core administrative functions and manage the day to day operations in the Divisional Director’s Office.  

Responsibilities:
Manage and coordinate the administrative review process for all procurement and budget requests for the institute.
Manage and monitor the billings and charges of support services to departments.
Provide secretariat support for committees or meetings chaired by the Divisional Director and/or Department Heads.
Review, develop and establish internal procedures and guidelines as well as draft reports and papers for the Divisional Director’s Office.
Plan, organise and facilitate events, trainings, staff welfare activities and divisional events.
Manage the welfare matters of the divisional staff.
Coordinate with departments for data collection, checking and submission. 
Facilitate and work with multiple departments for orientation programmes.
Proof-read and draft memos and communications for the division.
Develop and design promotional, marketing and awareness campaigns materials and infographics. 
Provide secretariat, operational and administrative support to NIE Data Protection Officer and the personal data protection working committee. 
Manage and maintain the role-based email accounts and respond to any queries received. 
Manage and maintain the social media platforms including web contents and Facebook page.  
Manage and track staff’s training budget and KPIs.
Provide administrative support for the divisional business continuity management and recovery exercises/events.
Any other administrative duties as assigned. 
Requirements:
A University Degree in Business, Marketing, Mass Communication, Social Sciences or equivalent.
A minimum of three years of relevant work experience in administration and event management.  Experience in Higher Education would be an advantage.
Excellent written and verbal communication skills.
Strong planning, organisational and problem-solving skills.
Proficient in Microsoft Office Applications and Adobe.
Proficient in graphic design tools such as Adobe Photoshop or Adobe Illustrator is an advantage.
Meticulous and ability to multi-task.
Ability to work independently and in a team.
Good people management skills.
Other Information
NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.
Interested applicants, please apply here .

National Institute Of Education

501 - 1000 employees

Welcome to the National Institute of Education (NIE) Singapore. We are a national teacher training institute in Singapore. We are proud to be an integral part of the educational service.
The Singapore education system has been referred to as being one of the most successful educational systems in the world. This is, in part, due to the sound educational policies and research in the shaping of curriculum and management practices for schools.
More importantly, it is owing to the passion and perseverance of more than 33,000 committed and dedicated teachers in force.
We are proud to be able to call this community our colleagues and to work alongside them to improve the quality and impact our education system for the future.
Thus, NIE is committed to our vision of being an institute of distinction and our mission of creating the world-class institute renowned for its excellence in teacher education and educational research.

Office address

NIE1-04-01, 1 Nanyang Walk, Singapore 637616

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Executive - Professional and Leadership Development (GPL) [NIE]

National Institute Of Education

Singapore, Singapore

Company prefers not to disclose