Job description for Administration Staff at Albert Wei Group
About the role :
Supports daily administrative and office operations of the holding company, including coordination with subsidiaries across various business lines. This role ensures that documents, data, and correspondence are well organized, accurate, and handled on time.
Key Responsibilities :
- Manage daily administration: incoming/outgoing mail, physical and digital filing, and corporate document management.
- Prepare, review, and update documents such as letters, memos, meeting minutes, reports, and basic contracts.
- Coordinate with administrative staff or divisions at subsidiaries to collect data, compile periodic reports, and follow up on documents.
- Manage schedules, meeting agendas, business travel arrangements, and management meeting logistics.
- Assist with procurement administration, purchasing of office supplies and inventory, and basic vendor management.
- Support legal and licensing administration (tracking document validity periods and renewal reminders).
- Assist with HR and general affairs administration: attendance, employee records, employment contracts, and onboarding documents.
- Support basic finance administration: invoice recaps, payment requests, reimbursements, and petty cash.
- Prepare data recaps and simple reports for management.
Requirement :
- Minimum Diploma (D3) or Bachelor's degree in any field (Administration, Management, Accounting, or Law preferred).
- Minimum 1–2 years of experience in administration; fresh graduates with internship or organizational experience may be considered.
- Proficient in Microsoft Office (Word, Excel, PowerPoint), including basic Excel functions (VLOOKUP/XLOOKUP, SUM, simple pivot tables).
- Familiar with Google Workspace and collaboration tools (email, calendar, cloud storage).
- Strong written and verbal communication skills in Bahasa Indonesia; English proficiency (passive/active) is an advantage.
- Understanding of document management and formal business correspondence.
- Meticulous, organized, and detail-oriented.
- Able to prioritize tasks and meet deadlines.
- Maintains confidentiality of company data and documents.
- Communicative and cooperative across divisions and business entities.
