Job description for Administration and Operations Executive at PT Indojaya Lakhsmi Adisurya (ILATech)
Administration and Operations Executive
ILAtech | Mega Kuningan, Jakarta
About the Role
ILAtech is looking for a smart, confident, organized and dependable Administration and Operations Executive to work closely with the Founder and support the daily operations of our growing business.
This is a broad, hands on role covering company administration, executive support, people coordination, finance administration, social media and PR support.
We are looking for someone who takes ownership, communicates confidently and gets things done without needing constant follow up.
***English Fluent spoken and written English mandatory***
Key Responsibilities
Administration and Executive Support
- Manage daily office and company administration
- Support the Founder with scheduling, meetings, documents and follow through
- Coordinate with vendors, partners and external service providers
- Maintain company records, agreements and important documents
- Organize meetings, travel and other business requirements
HR and People Coordination
- Coordinate recruitment, interviews and candidate communication
- Support employee onboarding and documentation
- Maintain attendance, leave and employee records
- Coordinate payroll information and general HR administration
- Support internal team coordination and employee requirements
Finance and Compliance Administration
- Maintain invoices, receipts, expenses and payment records
- Track payments and regular company expenses
- Coordinate with accountants, tax consultants and legal partners
- Follow up on company filings, licences and compliance requirements
- Prepare simple administrative and financial summaries
Social Media and PR
- Support and manage ILAtech's social media presence
- Coordinate LinkedIn, Instagram and other company content
- Support company announcements, PR and business updates
- Coordinate with designers, creators, agencies and media partners
- Identify relevant events, partnerships and PR opportunities
- Support the Founder with professional social media and external communications
General Operations
- Track important tasks and ensure timely follow through
- Coordinate office, licensing, visa and permit documentation
- Help organize company meetings, events and team activities
- Handle other daily operational requirements as priorities evolve
- Candidate Requirements
- Female candidates preferred
- Fluent spoken and written English is mandatory
- Strong Bahasa Indonesia
- 2 to 4 years of relevant experience preferred
- Strong organizational and communication skills
- Good understanding of social media and PR
- Comfortable with Google Workspace and Microsoft Office
- Confident communicating with senior professionals, partners and vendors
- Professional and able to handle confidential information
- Proactive, resourceful and good at solving problems
- Strong ownership and follow through
- Comfortable working directly with the Founder
- Flexible and comfortable working in a growing startup environment
Experience across administration, executive assistance, HR, social media, PR, finance administration or office management will be an advantage.
Job Details
Position Administration and Operations Executive
Company ILAtech
Location Mega Kuningan, Jakarta
Working Arrangement Full time, office based
Working Hours 9:00 AM to 6:00 PM
Experience 2 to 4 years preferred
Reports To Founder
***English Fluent spoken and written English mandatory***
Important: This is a fully office based position in Mega Kuningan. Candidates must be comfortable conducting interviews and regular business communication in English.
