Job description for Admin Shipment at Tata Cargo
Shipping Officer (Administration)
đ Location: Alam Sutera, Tangerang (Work From Office)
đ Working Hours: Monday â Friday | 09.00 â 17.00
About the Role
We are looking for a highly organized and detail-oriented Shipping Officer to support our import operations from China to Indonesia. This role is ideal for someone who enjoys administrative work, is proficient in Microsoft Excel, and can ensure every shipment is documented and coordinated accurately.
You will work closely with suppliers, freight forwarders, customs brokers, and internal teams to make sure every shipment progresses smoothly from purchase until delivery.
Responsibilities
- Prepare and manage shipping documents and administrative paperwork.
- Maintain accurate shipment records and update internal tracking systems.
- Coordinate with suppliers, freight forwarders, customs brokers (PPJK), warehouses, and customers.
- Monitor shipment progress and follow up on outstanding documents.
- Input, organize, and analyze shipment data using Microsoft Excel.
- Verify invoices, packing lists, commercial invoices, and other shipping documents.
- Assist in scheduling deliveries and coordinating logistics activities.
- Ensure all shipment information is complete, accurate, and submitted on time.
- Support operational reporting and daily administrative tasks.
Requirements
- Minimum Bachelor's Degree in any field.
- Fresh graduates are welcome to apply.
- Proficient in Microsoft Excel (formulas, sorting, filtering, lookup functions, and data organization).
- Strong administrative and organizational skills.
- Excellent attention to detail with high accuracy.
- Able to multitask and manage multiple shipments simultaneously.
- Good communication and coordination skills.
- Fast learner with a proactive attitude.
- Able to work independently and as part of a team.
- Experience in logistics, shipping, freight forwarding, or import operations is a plus but not required.
What We're Looking For
We value people who:
- Love keeping things organized.
- Double-check their work before submitting it.
- Take ownership of their responsibilities.
- Can prioritize tasks under deadlines.
- Enjoy solving operational problems.
- Communicate clearly and follow through until tasks are completed.
Why Join Us?
- Be part of a growing international logistics and import company.
- Gain hands-on experience in global shipping and supply chain operations.
- Learn directly about ChinaâIndonesia import processes.
- Work in a collaborative team with opportunities to grow your career.
If you are someone who enjoys administration, loves working with data, and wants to build a career in logistics, we'd love to hear from you.
