Admin Promo (GA Staff)

The Admin Promo & Event is responsible for supporting and executing promotional activities, exhibitions, branding initiatives, and the management of company promotional materials to increase brand visibility and support the achievement of business targets.

Qualifications

1. Minimum education of SMK/Diploma (D3)/Bachelor’s Degree (S1) in any field; preferably Administration, Communications, Marketing, Graphic Design, or a related field.
2. Minimum 2–3 years of experience in General Affairs (GA), Promotion, Event Management, Branding, or a related position.
3. Experienced in managing and coordinating company promotions, exhibitions, events, and branding activities from end to end.
4. Experienced in planning, executing, and evaluating promotional activities according to targets and timelines.
5. Able to coordinate with vendors, Event Organizers (EO), building management, external parties, and internal teams.
6. Strong design skills with the ability to create promotional materials such as posters, flyers, banners, company profiles, presentations, and other visual materials.
7. Proficient in Canva, Adobe Photoshop, Adobe Illustrator, or similar design applications is an advantage.
8. Understanding or experience in handling permits, permit renewals, promotional media installations, advertisements, billboards, and related administrative requirements.
9. Strong administrative skills, including document management, filing, activity reporting, and promotional budget monitoring.
10. Able to manage multiple promotional projects simultaneously with strong time-management skills.
11. Fluent in English, both spoken and written (mandatory).
12. Proficient in Microsoft Office, especially Excel and PowerPoint.
13. Creative, with a strong visual sense and understanding of branding.
14. Detail-oriented, communicative, proactive, highly initiative-driven, and able to work independently as well as in a team.
15. Able to work with targets and dynamic deadlines.
16. Willing to travel for business purposes when required.

Responsibilities

1. Execute and coordinate all company promotional activities according to business plans and requirements.
2. Manage the implementation of exhibitions, events, sponsorships, and company branding activities.
3. Create, develop, and ensure the availability of promotional materials according to operational needs.
4. Coordinate with vendors and external parties regarding the procurement, production, and installation of promotional materials.
5. Handle administrative matters, supporting documents, permits, payments, and promotional activity reports.
6. Ensure all promotional activities are carried out effectively, on time, and in accordance with company standards.
7. Monitor and evaluate promotional activities and provide recommendations for improvement.
8. Support the company's communication and corporate image through effective promotional activities.