Job description for Admin Project at Konstruksi AI
Job Description
1. Project Documentation & Legal Administration: Prepare, manage, and maintain project and commercial documents, including invoices, quotations, Cooperation Agreements (PKS), and Non-Disclosure Agreements (NDA). Handle e-Procurement registration and company legal documentation.
2. Finance & Tax Coordination: Monitor payment and taxation documents, ensure administrative completeness, and coordinate with the Finance team regarding financial documentation and transactions.
3. Attendance & Overtime Administration: Manage, monitor, and maintain employee attendance records and overtime reports to ensure accurate and timely data reporting.
4. Corporate Reporting & Documentation: Prepare routine and ad-hoc reports, data recapitulations, Minutes of Meeting (MoM), management presentations, and maintain organized company documentation and archives.
5. Executive & Management Support: Coordinate meeting schedules, manage management and executive agendas, and handle urgent administrative requests and special assignments from management.
6. Cross-Functional & Project Coordination: Support client-specific documentation, new project implementation, and strategic partnership activities that require coordination across departments.
Requirements
1. Education & Experience: Bachelor's degree (S1), preferably in Business Administration, Management, Law, or Finance, with 1–3 years of experience in project administration, executive support, or legal administration.
2. Legal & Commercial Documentation: Familiar with preparing and processing commercial and legal documents, including invoices, quotations, Cooperation Agreements (PKS), and Non-Disclosure Agreements (NDA).
3. e-Procurement & Corporate Legal Administration: Understanding or practical experience in vendor registration, e-Procurement platforms, and company legal documentation.
4. Office Applications & Reporting Skills: Proficient in Microsoft Office and Google Workspace, particularly Excel, Word, and PowerPoint, for data management, reporting, and management presentations.
5. Time Management & Multitasking: Strong organizational skills with the ability to manage multiple priorities, respond quickly to urgent management requests, and maintain high attention to detail.
6. Communication & Confidentiality: Excellent cross-functional communication skills with the ability to handle confidential company documents and sensitive information responsibly.
