Job description for Admin PPIC at Velixir Parfums
As our Admin PPIC, you will take full ownership of inventory tracking, daily stock reconciliation, and warehouse administrative operations. Your primary mission is to serve as the key link between physical warehouse operations and inventory data integrity, ensuring accurate stock records, timely discrepancy resolution, and seamless coordination across production, PPIC, and warehouse teams.
Key Responsibilities
- Inbound & Outbound Control: Monitor and record all incoming and outgoing goods within the warehouse. Verify incoming item quantities and SKUs against official receiving documents, and ensure outgoing goods strictly match dispatch documents before release.
- Inventory Monitoring & Reconciliation: Perform daily stock opnames at designated cut-off times and compare physical stock against system records to maintain 100% data accuracy. Track SKU movements—including receipts, dispatches, adjustments, and ending balances—and support weekly and monthly stock opnames and inventory reconciliations.
- Discrepancy Investigation & Reporting: Ensure all inbound and outbound transactions prior to cut-off are fully recorded to prevent data variances. Conduct initial checks and investigations whenever stock discrepancies arise, and generate detailed Daily Stock Reports upon completing stock opnames.
- Cross-Functional Coordination: Act as the central point of contact between Warehouse, PPIC, Production, and relevant internal departments to quickly resolve any item quantity or documentation mismatches.
- Warehouse Administration: Manage, organize, and file all warehouse-related paperwork and administrative documents in a neat, structured, and easily retrievable manner.
Requirements
- Minimum of a Diploma (D3) or Bachelor’s degree in Industrial Engineering, Supply Chain Management, Logistics, Business Administration, or a related field.
- Minimum 1–2 years of experience as a PPIC Admin, Warehouse Admin, Inventory Control Specialist, or in a similar inventory administration role.
- Strong understanding of inventory control workflows, stock opname procedures, and physical-to-system stock reconciliation.
- Proficient in Microsoft Office (especially Excel for data entry, formulas, and reporting) and familiar with ERP or Warehouse Management Systems (WMS).
- High attention to detail, strong analytical ability for discrepancy investigation, and meticulous record-keeping skills.
- Good communication and collaborative skills to liaise effectively with cross-functional teams (Warehouse, PPIC, and Production).
- Highly organized, disciplined in meeting daily cut-off schedules, and systematic in handling administrative documentation.
