Job description for admin import export at PT. Orang Kaya Beraspirasi
Job Description: Import & Export Administrator (Admin Importir & Exportir)
Department: Operations / Logistics / Supply Chain
Reports to: Import-Export Supervisor / Logistics Manager
Location: Menara Hijau
Employment type: Full-time
Job Summary
The Import & Export Administrator manages the documents and administrative steps for the company's international shipments. They make sure every import and export follows customs and trade rules, arrives on time, and is recorded accurately. They are the main contact between the company, suppliers, buyers, freight forwarders, customs brokers (PPJK), and government agencies.
Key Responsibilities
Import Administration
Prepare and check import documents: Commercial Invoice, Packing List, Bill of Lading / Airway Bill, and Certificate of Origin
Coordinate PIB (Pemberitahuan Impor Barang) filing through CEISA / INSW, either directly or through the customs broker
Classify goods under the correct HS Code and calculate import duties, VAT, and PPh 22
Monitor Lartas (restricted/prohibited goods) requirements and obtain permits and approvals (e.g., SNI, BPOM, Kemendag import approvals) when needed
Track shipments from origin to warehouse and follow up on customs clearance (red/yellow/green lane)
Export Administration
Prepare export documents: Commercial Invoice, Packing List, PEB (Pemberitahuan Ekspor Barang), and shipping instructions
Arrange Certificates of Origin (e-SKA / COO) and other certificates the buyer requires (phytosanitary, fumigation, health, etc.)
Book cargo space with shipping lines or forwarders and coordinate stuffing schedules
Make sure L/C requirements are met, and prepare document sets for bank negotiation
Coordination & Communication
Communicate with overseas suppliers and buyers about shipment schedules, documents, and discrepancies
Coordinate with freight forwarders, customs brokers, shipping lines, and trucking companies
Work with the finance team on payments (T/T, L/C, D/P), duties, and freight invoices
Work with the warehouse team on incoming and outgoing goods
Record Keeping & Reporting
Keep organized digital and physical files for all import and export transactions
Update shipment trackers and logistics costs, and report them regularly to management
Keep company licenses up to date (NIB, API-U/API-P, NPWP registration with Customs)
Support internal and external audits, including customs audits
Qualifications
Diploma (D3) or Bachelor's degree (S1) in International Business, Logistics, Business Administration, or a related field
At least 1–2 years of experience in import/export administration, freight forwarding, or customs brokerage (fresh graduates with relevant internships are welcome to apply for junior positions)
Understands export-import procedures, Incoterms 2020, HS Code classification, and Indonesian customs regulations
Familiar with CEISA, INSW, and OSS systems
Proficient in Microsoft Office, especially Excel
Good written and spoken English for international correspondence (Mandarin is a plus)
Holds a customs brokerage certificate (Sertifikat Ahli Kepabeanan / BAK), a plus
Key Competencies
Very careful with details and document accuracy
Organized and able to manage several shipments at once
Good at solving problems when there are delays or document discrepancies
Communicates well and gets along with people from different cultures
Able to work under pressure and meet deadlines
Honest and has integrity in handling customs and financial matters
