ADMIN & FINANCE SUPERVISOR

Studio TUI is looking for a detail-oriented, organized, and proactive professional to lead our administrative and operational functions.

This role is responsible for overseeing administrative processes, financial administration, inventory control, e-commerce operations, vendor relations, and sales reporting to ensure accuracy, efficiency, and smooth day-to-day business operations.

KEY RESPONSIBILITIES

1. Administrative & Financial Control

• Manage and monitor payments to garment manufacturers, fabric suppliers, marketplace platforms, and other operational vendors.
• Oversee petty cash, expense tracking, payment documentation, and financial reconciliation.
• Ensure all transactions are properly documented, verified, and reported.
• Maintain an organized administrative system for invoices, payment records, and other operational documents.

2. Vendor & Mall Relations

• Serve as the primary point of contact for external vendors and business partners.
• Coordinate operational matters with mall management, particularly Trans Studio Mall and Pondok Indah Mall.
• Monitor vendor deadlines, payment schedules, and outstanding operational requirements.
• Ensure timely communication and resolution of operational issues.

3. E-commerce & Website Operations

Supervise daily e-commerce and website operations handled by the administrative team.

4. Inventory & Logistics Control

Oversee inventory accuracy and stock reconciliation across outlets, warehouse, and sales channels.

5. Sales Reporting & Data Management

• Consolidate daily, weekly, and monthly sales reports from all outlets and sales channels.
• Verify sales data and investigate discrepancies before submitting reports to management.
• Monitor operational expenses, vendor payments, and other relevant administrative data.

6. Team Supervision & Process Improvement

• Supervise and coordinate the administrative and e-commerce operations staff.
• Delegate tasks, establish priorities, and monitor daily task completion.
• Develop and maintain SOPs for administrative, inventory, and operational processes.
• Identify inefficiencies, solve recurring problems, and improve operational workflows.

REQUIREMENTS

• Minimum 1-2 years of experience in administration, operations, retail, or a related field.
• Previous experience supervising a team or coordinating multiple operational functions is preferred.
• Strong proficiency in Microsoft Excel or Google Sheets, including reporting and data reconciliation.
• Familiarity with inventory management, e-commerce platforms, website operations, and retail administration.
• Experience handling vendor payments, petty cash, and financial documentation.
• Strong organizational, analytical, communication, and problem-solving skills.
• High integrity, attention to detail, accountability, and the ability to handle confidential business information.
• Experience in fashion, retail, or lifestyle brands is a plus.