Job description for Accounting and Executive Assistant at Astro Health Ventures Pte Ltd
Executive Assistant & Finance Support (Remote, Indonesia)
Company: Astro Health Ventures Pte Ltd, Singapore
Location: Fully remote, anywhere in Indonesia
Hours: Full time, 40 hours a week, 9:00 to 18:00 Singapore time, Monday to Friday
About the role
Astro Health Ventures runs a Singapore healthcare and e-commerce business, including a weight-loss clinic and telehealth service. The founder and the finance manager both need a dependable second pair of hands, and this role is that person.
Half your week is spent as the founder's executive assistant on business matters. The other half supports the finance manager: collecting invoices and receipts, matching them to bank transactions, chasing what's missing, and keeping the books ready for the accountant. You report to both, with a clear rule for whose work comes first.
What you'll do
Executive assistant, for the founder (business matters only)
• Manage the founder's inbox and calendar, and keep both under control day to day
• Coordinate meetings, take notes, and follow up on actions until they are done
• Track open items and deadlines, and make sure nothing slips
• Prepare documents, research, and summaries on request
• Handle general administrative tasks, including travel, records, and vendor coordination
Finance support, for the finance manager
• Run the monthly supporting-documents cycle: take the accountant's missing-documents list, match every bank line to a receipt or invoice, file it by vendor, and mark the status
• Download recurring invoices from SaaS portals, Meta Ads Manager, Lalamove, Grab, Shopee and similar, and reconcile them to the bank by reference number and amount
• Chase vendors, the landlord, clinics, and staff for missing invoices and receipts, log every chase, and follow up within 48 hours until closed
• Write clear explanation notes for transactions that have no document, in the accountant's format
• Prepare staff reimbursement claims with receipts attached
• Manage supplies reordering and the delivery wallet: quotes, orders, top-ups, and monthly statements
• Basic bookkeeping support in Xero when asked
What we're looking for
Must have
• 1 to 3 years of experience as an assistant, in admin support, or in bookkeeping or accounts
• Fluent written English with a confident, polite tone, since many emails go out under the founder's name
• Strong Excel or Google Sheets: filters, lookups, keeping a tracker accurate
• Comfortable being the person who chases: persistent, courteous, and fine with sending a third reminder
• Organised enough to hold two people's lists at once without dropping either
• Own laptop and stable internet
How to apply
Send a short note in English on why this role fits you, your CV, and one example of a process you kept running on your own.
Subject line: "EA & Finance Support".
We are looking for candidates with strong English ability only.
