Job description for Account Payable / General Cashier at Wanderlands Group Management
ESSENTIAL FUNCTIONS
1. Process supplier invoices, cheque requests and expense claims into the accounts payable system on a timely basis after ensuring:
all invoices have been appropriately approved in accordance with the hotel’s purchasing policies and procedures;
an approved purchase order is attached where required;
supporting documentation confirming the delivery of goods (if applicable) and services from suppliers has been adequately completed; and
an appropriate general ledger account has been nominated.
2. Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
3. Follow-up and clear on a timely basis, outstanding supplier invoices awaiting authorization.
4. Process cheque runs on a timely basis to ensure creditors are paid in accordance with credit terms and to take advantage of available discounts in line with Cross Hotels and Resorts policies and procedures.
5. Process employee expense claims for payment within 7 business days of receipt of claim.
6. Assist Receiving Clerk and Stores with maintenance and operation of the accounts payable system with regard to Food and Beverage.
7. Organize all foreign drafts and telegraphic transfers where required.
8. Maintain manual cheques or e-banking batch log at all times and present to Financial Controller
9. Maintain adequate supply of cheques book
10. Ensure all supplier invoices are stamped “paid” after payment has been processed.
