Job description for Account Payable Executive at Rosé All Day
Key Responsibilities
- Process and verify vendor invoices accurately, ensuring completeness of supporting documents (PO, GR, invoice matching) before payment.
- Execute payment runs on schedule, meeting agreed payment terms and cut-off dates to ensure zero late payments to vendors.
- Track and manage the volume of invoices processed, ensuring all invoices in the queue are cleared within the agreed SLA/turnaround time.
- Reconcile AP sub-ledger against the general ledger and vendor statements on a regular basis to catch discrepancies early.
- Prepare and submit AP reports (aging, payment status, cash outflow projections) accurately and by the required deadline.
- Monitor outstanding invoices and payment queues, proactively flagging bottlenecks that could delay payment timeliness.
- Maintain organized, audit-ready documentation for all processed invoices and payments.
- Liaise with vendors, procurement, and internal stakeholders to resolve invoice discrepancies or payment queries promptly.
- Support month-end and year-end closing activities related to accounts payable.
- Recommend process improvements to increase invoice-processing speed and reporting accuracy.
Requirements
- Diploma or Bachelor's degree in Accounting, Finance, or a related field.
- 1–3 years of experience in Accounts Payable, general accounting, or finance operations.
- Working knowledge of accounting/ERP systems (preferably Odoo) and proficiency in Excel.
- Solid understanding of invoice-to-pay processes, three-way matching, and payment cycles.
- Strong attention to detail and comfort working against deadlines and KPI targets.
- Good communication skills for coordinating with vendors and cross-functional teams.
