Account Payable Assistant

Key Responsibilities:

• Process and verify supplier invoices, ensuring all supporting documents and approvals are complete and accurate.
• Prepare and post Accounts Payable journal entries, including advance payments, accruals, withholding tax, rebates, and other invoice-related transactions.
• Prepare payment proposals and bank upload files to ensure timely and accurate vendor payments.
• Reconcile supplier statements and AP sub-ledger balances against the general ledger, investigating and resolving discrepancies.
• Verify and maintain vendor master data, including bank account details, tax identification numbers, and payment terms.
• Monitor invoice due dates and payment schedules to avoid overdue payments and late payment penalties.
• Manage supplier advances and related tax documentation.
• Coordinate with Procurement, Warehouse, and other relevant departments to resolve invoice discrepancies, pricing differences, and missing supporting documents.
• Prepare and maintain monthly Accounts Payable Aging reports to support month-end closing and management reporting.
• Support month-end and year-end closing activities, including accruals, AP cut-off procedures, and balance confirmations.
• Ensure compliance with company policies, internal controls, approval procedures, and applicable tax regulations.
• Maintain accurate and complete AP documentation for internal and external audits.
• Respond to vendor inquiries regarding payments, outstanding balances, and invoice status.
• Identify opportunities to improve AP processes, reduce errors, and enhance operational efficiency.

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong understanding of Accounts Payable processes, accounting principles, and financial controls.
• Knowledge of applicable tax regulations, including withholding tax and VAT, is an advantage.
• Familiarity with ERP/accounting systems, such as SUN Systems, is preferred.
• Proficient in Microsoft Excel and financial data management.
• Experience in supplier reconciliation, AP aging analysis, and month-end closing activities is an advantage.
• Good analytical, organizational, problem-solving, and communication skills.
• High attention to detail, integrity, and confidentiality when handling financial information and vendor banking details.
• Able to work independently and coordinate effectively with internal and external stakeholders.
• Able to manage multiple tasks, prioritize workloads, and meet deadlines in a fast-paced environment.